BUMC Students, Residents, and Fellows Conducting Research
The CDW-R supports research among Boston University Medical Campus (BUMC) students, residents and fellows. The CDW-R requires a BMC mentor to be engaged in the trainee's data request process. Mentors should plan to attend the initial data request consultation with the trainee. Please review the specific requirements for each trainee type below:
BMC Residents and Fellows
BMC residents and fellows conducting research that requires data provided by the CDW-R are considered members of their respective departments and are subject to CDW-R hourly fees. Residents and fellows are required to have a BMC faculty mentor who oversees the data request process and is ultimately responsible for the data request. Residents and fellows should speak with their mentors and departments regarding resources to support their data extraction request.
BUMC Students
BUMC students from the School of Medicine, School of Public Health, and School of Dental Medicine are required to have a faculty-level BMC mentor who oversees the data request process and is ultimately responsible for the data. Students are subject to CDW-R hourly fees. Students should work with their faculty mentor and advisory systems to determine resources to support their CDW-R data extraction request.
- Data Available to BUMC Students: Given complexities with medical record data, CDW-R typically does not release pre-Epic data for student projects. We highly recommend that student projects remain within the Epic billing time period (mid-2018 – present), which presents the highest-quality data for the most feasible project completion.
- Data Sharing Agreement Requirement: BUMC students are required to secure a data sharing agreement or other relevant contract before a CDW-R data extraction request will be added to the CDW-R work queue. From BMC Research Operations: If data are being transferred to any collaborator or third party outside of Boston Medical Center (including sending data to BU, BUMC study staff/collaborators, and/or BUMC students), a data sharing agreement is required. BUMC is defined as investigators from Boston University School of Medicine, Boston University School of Public Health, and Boston University Goldman School of Dental Medicine. Before sharing any data, contact BMC Research Contracts for steps to execute the appropriate data sharing agreement. The CDW-R does not manage data sharing agreements; Principal Investigators and study teams are responsible for taking the necessary steps to ensure the appropriate agreements are in place before any data are shared outside of BMC.
- BUMC Affiliation Requirement: As a BMC research core facility, the BMC CDW-R is a BMC/BUMC resource. CDW-R does not release data for projects that are not affiliated with Boston University nor to students that are not members of the BUMC community.
BUMC Fellows
BUMC fellows (such as research fellows in the School of Public Health) are required to have a faculty-level BMC mentor who oversees the data request process and is ultimately responsible for the data. Fellows are subject to CDW-R hourly fees. Fellows should work with their faculty mentor and advisory systems to determine resources to support their CDW-R data extraction request.
- Data Sharing Agreement Requirement: BUMC fellows are required to secure a data sharing agreement or other relevant contract before a CDW-R data extraction request will be added to the CDW-R work queue. From BMC Research Operations: If data are being transferred to any collaborator or third party outside of Boston Medical Center (including sending data to BU, BUMC study staff/collaborators, and/or BUMC students), a data sharing agreement is required. BUMC is defined as investigators from Boston University School of Medicine, Boston University School of Public Health, and Boston University Goldman School of Dental Medicine. Before sharing any data, contact BMC Research Contracts for steps to execute the appropriate data sharing agreement. The CDW-R does not manage data sharing agreements; Principal Investigators and study teams are responsible for taking the necessary steps to ensure the appropriate agreements are in place before any data are shared outside of BMC.
- BUMC Affiliation Requirement: As a BMC research core facility, the BMC CDW-R is a BMC/BUMC resource. CDW-R does not release data for projects that are not affiliated with Boston University nor to fellows that are not members of the BUMC community.
Requesting Data
Visit How to Request Data for the CDW-R research data extraction request process.
If you are a BMC/BUMC student, resident, or fellow conducting research and have additional questions, please email your questions to cdw@bmc.org. CDW-R does not conduct consultations with students, residents, nor fellows unless the BMC mentor is in attendance.